B2B2C Commercial Pack

As the name suggests, “Business Partnership Portal” means that the company carries out its business with its business partners over the internet with a web-based software. What we mean by business partners is mainly all individuals and institutions in the aura of the company, such as white-collar internal users, customers, suppliers.

Traditionally, almost any activity carried out by the company can be moved into the portal if needed. If the works carried out meet one or more of the following conditions, it will be useful to record them electronically:

If the work carried out is large in volume
If it puts an unnecessary burden on the daily working hours of a certain number of personnel
Archiving, backing up, or storing causes complexity
If the results of the transaction become very difficult or even impossible to report
If the job requires a process
If work flows through approval mechanisms
Accountability, accountability and/or traceability is getting harder and harder
If the business process is desired to be integrated with other systems of the company, such as the ERP system

Platform

Extranet is a web-based software installed on a virtual 24/7 active and working server installed within the company. It is Windows based and uses Microsoft SQL Server in the background.

Although the design is standard, it is prepared by taking into account the corporate identity of the company such as its own logo, colors and even fonts, if any. Web portals are designed to be responsive and run on almost all devices. Thus, all users can connect from almost any device via standard web browsers.

Apart from this, services and external software to be uploaded to the relevant portal can be fed as data from the portal in case of need and demand. Again, reporting to the portal from different systems inside, etc. Data flow can be provided for different purposes or controlled transition can be made from the portal to different internal systems.

Access and Authorization

All users who want to log in to the portal are managed by "Admin". All screens in the portal have an authorization number. Newly added screens get different numbers. In this way, if desired, ROLE-based or USER-based authorization can be made on a screen basis. A user can be assigned to different roles, so for example, a user in both the "Sales" role and the "Financing" role can have the combined privileges of both roles. In addition, only viewing or recording editing can be authorized separately according to the structure of the screen.

Standard Screens

Screens can generally be divided into lists and records. In common screens, functional objects (buttons, filters, icons, etc.) are located in the same places and in the same shapes. In this way, the user adapts to the use of the system in a short time. The user, who will not waste time understanding the system, can concentrate on getting their work done quickly.

Modular Structure

Extranet system is built in a modular structure. What we mean by this is that new jobs that are needed over time can be added to the system prepared on a standard base, easily and with the same standards.

The foundation of the building is kept very understandable. Therefore, if there is a software developer employed in the company, the company itself can add additional modules to the platform. If there is no software team, additional modules can be easily added to the system at very affordable costs.

Main Modules

There are standard basic modules inside the system. These can be used as is or some can be replaced with new ones.

The main modules can be listed as follows:

Key Components;

Message System (It is an e-mail-like message system with rich content and attachments. As a difference, it is kept in the portal database.)
Agenda
Post-it Notes
SMS
Forum

Survey Module

One or more questions can be added, single-multi-choice or fixed text answers can be taken for the answer. It is the structure used by the interviewers, where the results can be reported graphically, to Excel and to the screen. Surveys can be made mandatory if desired. In mandatory modules, the user must first complete that process.

Activity Module

Dealer meeting, Promotion days etc. can be defined for any activity. Companies are added as invited guests, and when company users log in to the system, they will enter detailed information (how many people, detail information records for each person, printing out such as gift or lottery coupons) if they are going to participate and if they are going to participate. Management can report attendance. If the event is carried out through an agency, the agency user can make preliminary preparations by obtaining his own participant report.

Content and Document Module

It is a detailed content management system, document management system that can be published according to the type of all internal and external users. Users can read and watch the content defined for them. Again, users can categorically review and download the documents defined for them. All download and monitoring processes are logged.

E-Collection Module

Secure online payment transaction with credit card or DBS system

Check, Promissory Note, Guarantee etc. return request processes of documents

Law Module

Litigation Tracking System
Receivables System that is Hard to Collect

Ticketing Module

Request and approval processes
Agency Offer and Ticketing processes

Sales/Distribution Modules

Inventory Tracking Module

List and Registration
Inventory tracking at the customer

Travel-Interview Tracking Module

Route planning
Travel and interview records entry
Reporting

Travel Expense Tracking Module

Advance and Travel Login
Travel Expense records
Cost Confirmation
Reporting

Financial Bookkeeping Module

Request creation and invitation
Bidding transactions of bank users
SMS reminder
Demand comparison

Management

“Admin” users on the portal have the following management operations

Portal Management / General Settings
Role-based authorization management
Internal user management and custom authorization
Partner management
Partner user management and custom authorization
Message Tracking authorization (who can see subordinates' messages)

Integrations

Integration with other systems can be provided for almost all desired transactions in the portal. As standard:

Accounting for collection documents
Accounting for travel charges
Blocking the account of the business partner with the formation of a Receivable that is Difficult to Collect
Creating report screens with data from Production or Sales
SMS sending service for other systems to use

Log and Error Tracking

Log records are kept as standard for the following transactions in the portal:

System Logins
Document and Content monitoring
Logs that hold detailed information when an error occurs
Logs that keep the values sent to and returned from the bank in POS payments
Additional log records can be kept at desired points.